28 Days of Copilot Prompts - Microsoft Federal Team

28 Days of Copilot Prompts

Introducing 28 Days of Copilot Prompts

Starting today, June 2, we're kicking off "28 Days of Copilot Prompts" designed by Microsoft's Federal Team. Each weekday through June, we'll release a short, practical prompt demonstrated in a quick, actionable video on the PubSec.ai YouTube channel.

Here's the exciting part: these prompts are just the beginning. We invite you to run each prompt in your environment—using your data—to refine and enhance them. Try it, tweak it, and beat it!

Every weekday, check back as we'll update this post with the latest prompt and video link. We encourage you to share your results, insights, and innovative twists in the comments, so we can all learn together.

Let's build momentum together — one powerful Copilot use case at a time.

Ready to start?

Day Prompt Name Prompt Video
1
Deep Read
Get a fast, actionable understanding of a document

You are an analyst skilled at reviewing {document_type}

Read the document below, end-to-end and:

  1. Provide a 5-sentence executive summary.
  2. List the 5-7 biggest insights with a short supporting quote for each.
  3. Call out assumptions, gaps, or open questions.
  4. Suggest three concrete next steps so I can {action_I_need_to_take}.

Return it all in clean markdown with clear headings.

Document: {document_in_m365_copilot}

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2
Copilot PowerPoint Briefing Deck
Create a clear, compelling briefing deck for a federal agency outlining cloud modernization progress.

Create a professional PowerPoint presentation summarizing the content of this document. Include slides for project overview, key milestones, security compliance achievements (e.g., FedRAMP, FISMA), and upcoming deliverables. Use a government-appropriate design template. Include speaker notes for each slide that explain the content in a clear and professional tone.

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3
Productivity Improver
Review your past week to what's coming up and return a prioritized list of suggestions.

Review my calendar, emails, and Teams messages from the past week and compare them to what’s coming up. How can I be more productive this week? Provide my suggestions in a table format with bolded headers, italicized rows, and list them in order from most productive to least.

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4
Cyber Defense Awareness Campaign Builder
Create a month-long internal cybersecurity awareness and adoption campaign for government employees, aligned with Executive Order (EO) 14117.

You are an expert Cyber Security Professional seeking to create a month-long internal awareness campaign plan for government employees on cybersecurity best practices, including email templates, posters, and training session outlines based on Executive Order (EO) 14117. Help me build out the campaign.

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5
Project Planning
To establish a collaborative workspace for planning, executing, and managing a digital services rollout using integrated tools for project management, communication, development, and training.

Please create a collaborative workspace for a new digital services rollout that will start on 06/09/2025 with the goal to be completed by 07/14/2025. We will use Loop as the project management software, Teams as the communication platform, development in GitHub and VS Code and the training materials will be created using PowerPoint.

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6
Memo Generator
Draft an updated telework guidance memo using Microsoft Copilot in Word.

Please draft a memo to all staff regarding the updated telework guidance. The memo should include the following points:

  • The new telework policy effective date
  • Employees may telework up to three days per week
  • Expectations for remote work
  • Procedures for requesting telework arrangements
  • Contact information for further questions
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7
Quarterly Stakeholder update
Today, we'll build a deck in PowerPoint for the quarterly customer modernization update.

Please create a professional PowerPoint deck summarizing this document. Use an appropriate design template and include speaker notes.

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8
Executive Briefing Email
Compose Executive briefing status update email for IT incident based on conversations in teams chat.

Goal: Draft a formal executive briefing email for [insert agency name] summarizing the June 9th, 2025 system outage. Context: The [insert system that had outage] experienced an outage following planned maintenance. The outage impacted all users and required coordinated troubleshooting efforts by the IT team throughout the day. Source: Use content from the email communications with the subjects of [insert email coms], as well as any relevant Teams chat messages exchanged during the incident. Expectations: This email should include:

  • A concise Executive Summary of the incident and resolution
  • The Current Status of the system
  • A clear Timeline of key events
  • An Initial Root Cause Analysis in plain language
  • Next Steps, including a note that the final root cause analysis will be delivered by June 25, 2025
  • Maintain a professional, clear, and executive-appropriate tone throughout.
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9
Teams Chat (or Channel) Summary
Summarize key points while away from a Microsoft Teams group chat or channel.

Summarize key points from the last week of messages in the [Teams group chat/group channel].

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10
Data Visualization
Generate a chart showing monthly FOIA request volumes by region.

Create a clustered column chart from the data in excel showing the monthly FOIA request volume by region using this dataset. Use months as the X-axis, request volume as the Y-axis, and group the data by region. Add data labels and a legend. Title the chart ‘Monthly FOIA Requests by Region ‘.

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11
Section 508 Compliance Presentation Prompt
Create a professional PowerPoint presentation for a Section 508 Compliance Training session.

Create a PowerPoint presentation for Section 508 compliance training, tailored for Federal employees, contractors, and IT professionals. The presentation should include the following sections:

  • Introduction to section 508 - Overview purpose and legal background
  • Who must comply – Agencies, vendors, and organizations affected
  • Common accessibility barriers - Visual auditory, motor, and cognitive challenges
  • Best practices for compliance - Tips for creating accessible content and systems
  • Technical standards – WCAG guidelines and Section 508 requirements
  • Resources and tools - Testing tools, training programs, and support materials
  • Q&A and contact information - For follow up questions and accessibility support Use a clean accessible slide design with high contrast readable fonts and alt text for all visuals.
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12
Email Inbox Triage
Let Copilot triage your inbox for you so that you don't miss something important and you can focus on dealing with the most pressing emails first.

Look at my inbox give me a prioritized list of emails needing my attention.

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13
Meeting Prep
Spend more effective time in meetings by preparing ahead of time using Copilot. This prompt is to prepare for an upcoming reocurring or one-off meeting. The response will include recaps of past calls, and a sample agenda.

I ‘m preparing for the Project Ironman meeting tomorrow morning. Using the notes from the file titled [Project Ironman.docx] and any related emails or chats, provide a summary of the last three meetings, including key decisions and unresolved items. List any open action items with owners and due dates. Then, generate a proposed agenda for tomorrow ‘s meeting in a table format, prioritizing based on urgency.

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14
Policy Comparison
Use Microsoft Word and Microsoft Copilot to analyze multiple policy orders.

Please provioe a comparison of these cybersecurity executive orders [enclose/attach multiple Microsoft Word documents].

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15
Summarize Government Report for PowerPoint Brief
Use Microsoft Word and Microsoft Copilot to distill a lengthy government report into an exec-ready brief.

Please summarize the following government report. I’d like: 1) A concise executive summary (no more than 3 paragraphs). 2) A bulleted list of key findings or takeaways. 3) Inline references or citations (e.g., section titles, page numbers, or paragraph numbers) so I can easily locate the original source of each point.

The goal is to quickly understand the report’s main points and be able to dive deeper into specific areas if needed. Please maintain a neutral and professional tone.

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16
Respond to FOIA Escalation Request
Use Microsoft Word and Microsoft Copilot to draft a courteous, FOIA-compliant response that cites exemptions and outlines the appeals process.

Create a professional response to this FOIA escalation request. It should be courteous yet firm, confirming that the request has been fully satisfied within FOIA guidelines. List the relevant FOIA exemptions that justify any redactions of the provided material, and include clear instructions on the appeals process.

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17
Inbox Triage with Copilot
Use Microsoft Outlook and Microsoft Copilot to instantly categorize and prioritize a backlog of unread emails after time away.

Look at my inbox and give me a prioritized list of emails needing my attention. Flag urgent, time-sensitive, and high-value messages first so I can address the most important items without missing anything critical.

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18
Respond to Data-Sharing MOU Inquiry
Use Microsoft Outlook and Microsoft Copilot to draft a rapid, citizen-friendly reply that explains your agency 's data-sharing Memorandum of Understanding (MOU) and addresses concerns.

Draft a follow-up email to the citizen about our data-sharing Memorandum of Understanding (MOU). Summarize the MOU ‘s purpose and scope, note the key privacy and security safeguards in place, and provide clear next steps or points of contact. Keep the tone professional, transparent, and reassuring.

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19
Zero Trust Architecture Overview Briefing
Use Microsoft Copilot in Word/PowerPoint to build a crawl-walk-run briefing that explains Zero Trust principles, required effort, Microsoft technologies, and public references.

I need to provide a briefing to my leadership in cyber security about the importance of Zero Trust and how to start our secure journey by enabling a Zero Trust (ZT) architecture. I want a crawl-walk-run approach so we can start slowly and ramp up as we progress. Include: • Plain-language explanation of Zero Trust principles
• Level of effort for crawl (quick wins), walk (intermediate), and run (advanced) stages
• Microsoft technologies that support each stage
• Links or citations to publicly available guidance (e.g., NIST SP-800-207, CISA Zero Trust Maturity Model, Microsoft ZT docs)
Keep the briefing concise, professional, and leadership-ready.

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20
Weekly Wrap-Up Review Assistant
Use Microsoft Outlook and Microsoft Copilot to surface unanswered emails, missed meeting recordings, and open action items so you can close out the week efficiently.

I am wrapping up my week. Give me a prioritized list of emails from my manager, team, and extended colleagues that I didn’t respond to. Additionally include meetings with recordings that I did not attend and need to review. Finally, produce a list of any assigned and incomplete action items.

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21
Maximize Your Value: Analyze, Strategize, and Scale Your Work Impact
Use Microsoft Copilot and Outlook to analyze your recent work, identify high-impact moments, and develop a strategy to amplify your value over the next 30, 60, and 90 days.

Goal: Identify where I’ve had the greatest impact or received positive feedback over the past 90 days, and use that insight to shape a high-impact strategy for the next 30, 60, and 90 days.

Context: I ‘m a working for <Insert Agency/Organization Name>. I 've been involved in . I want to amplify my influence, scale successful efforts, and uncover new opportunities for leadership and innovation.

Source: Analyze my calendar, meetings, emails, chats, and meeting transcripts from the past 90 days to identify:

  • Meetings or events where I had a significant role or received recognition.
  • Deliverables or demos that were praised or reused.
  • Feedback from peers, managers, or collaborators.

Expectation:

  • Present a table with two columns:
    • Column 1: Brief description of each high-impact moment.
    • Column 2: A star rating from 1 to 5 (5 = greatest impact).
  • Recommend specific focus areas and creative strategies for the next:
    • 30 days
    • 60 days
    • 90 days
  • Include:
    • Bold ideas to scale or evolve my work.
    • Reuse opportunities from past successes.
    • Connections I may be overlooking.
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